Time Scheduling

As highlighted in the previous section, defining the project structure is the foundational step in creating a project within SAP Project Systems (SAP PS). A well-mapped structure provides the framework for efficient planning, scheduling, and execution.

Once the structure is established, the planning process can commence, with time scheduling being a critical component. The approach to scheduling in SAP PS depends largely on whether networks are utilized within the project structure.

Scheduling with WBS Elements

Scheduling with Work Breakdown Structure (WBS) Elements involves manual entry of planned dates for each element. Since WBS Elements do not have inherent relationships, modifying the planned dates of one WBS Element will not impact the dates of other elements within the same hierarchy. This gives greater flexibility but requires meticulous management to maintain consistency across the project.

Key Characteristics of WBS Scheduling :

Manual input of planned dates for each WBS Element.
No automatic adjustments to related elements.
Ideal for projects where detailed dependency tracking is not required.

Scheduling with Networks

Scheduling with network structures leverages SAP's automated date calculation capabilities. By defining relationships between network activities, the system dynamically calculates planned dates, ensuring a cohesive and efficient timeline.

Types of Network Relationships in SAP PS :

Start-to-Start (SS): The start of one activity triggers the start of its successor.
Start-to-Finish (SF): The start of one activity determines the finish of its successor.
Finish-to-Start (FS): The finish of one activity initiates the start of its successor (most common).
Finish-to-Finish (FF): The finish of one activity determines the finish of its successor.

SAP PS performs scheduling in both forward and backward directions, generating the earliest and latest possible dates for activities. This ensures an optimized project timeline, balancing resource utilization and deadlines.

Using the Planning Board for Scheduling

The Planning Board (Transaction CJ2B) is the central tool for scheduling and managing project timelines in SAP PS. It offers a graphical interface in the form of a Gantt chart, enabling project managers to visualize and adjust schedules effectively.

Key Features of the Planning Board :

Graphical representation of the project structure and timelines.
Ability to modify project dates, master data, and relationships.
Forward and backward scheduling capabilities.
Integrated access from tools like the Project Builder (Transaction CJ20N).

With its intuitive layout and robust features, the Planning Board simplifies the process of aligning project schedules with organizational goals.

Conclusion

Whether you rely on WBS Elements for manual scheduling or leverage networks for automated date calculations, SAP PS provides the tools necessary to manage complex project timelines. By combining these scheduling methods with tools like the Planning Board, you can ensure that your project stays on track and adapts dynamically to changing requirements.

Efficient scheduling is not just a process, it’s a strategic advantage in achieving project success.

Next : Cost Planning